• Skip to main content
  • Skip to primary sidebar

Technipages

Tutorials and fixes for smartphone, gadget, and computer problems

  • Topics
    • Android
    • Browsers
    • Gaming
    • Hardware
    • Internet
    • iPhone
    • Linux
    • macOS
    • Office
    • Reviews
    • Software
    • Windows
    • Definitions
  • Product Reviews
  • Downloads
  • About
Microsoft Teams: Can You See Who Opened a File?

Microsoft Teams: Can You See Who Opened a File?

December 8, 2021 by Madalina Dinita Leave a Comment

The quickest way to share files on Microsoft Teams is via the Files tab. All you need to do is upload your files, and the other team members can instantly access them. But how do you know if someone has opened and viewed the files you shared in the Files section? Let’s find out!

Can You See Who Viewed Files on MS Teams?

Check SharePoint File Details

As a quick reminder, your Teams files are actually stored in SharePoint. To check how many people have opened a specific file, open the file details on SharePoint.

  1. Go to your Teams channel.
  2. Click on the Files tab.
  3. Click on Open in SharePoint.
  4. Sign in to your SharePoint account in a new browser tab.
  5. Then, please select the file you want to check but don’t click on its name.
  6. Click the Info icon to open the file details.
  7. You can see how many people opened the individual file.

SharePoint-check-file-details

Depending on your organization’s settings, you can also see who opened specific files. If you’re a site owner, you can edit your organization-level sharing settings to let people know who viewed files or pages on the site. Follow the steps below to get the job done.

  1. Go to your SharePoint site.
  2. Click on the Settings icon.
  3. Select Site information.
  4. Then, click on View all site settings.
  5. Under Site Actions, click on Manage site features.
  6. Scroll down to SharePoint Viewers.
  7. Select Activate to enable the file card that displays information about viewers and file activities.

To open the file card, go to Document library, hover over a file, or click on the three-dots. The file card appears next to the respective file.SharePoint-file-details

⇒ Note: After enabling the “SharePoint Viewers” option, you may need to wait for 10 to 30 minutes for the file cards to become available.

Use the Digital Activity Report From Insights

insights-app-microsoft-teams

Alternatively, you can use the Insights app to check whether people have opened a file or not. Use the Digital Activity Report tool to check if users opened and edited a file, attended a meeting, visited a channel, and so on.

Use filters to customize your reports depending on your needs. For example, you can use the Student filter to narrow the data down to individual students and specific time frames. You can also use the Activity filter to view data related to file use, assignments, meetings, and so on. The best part is that you can export data from the Digital Activity Report to Excel.

By the way, if the Insights app won’t work, be sure to enable the Engagement report and update Teams.

Conclusion

To check who opened a file on Microsoft Teams, install the Insights app and use the Digital Activity Report. The tool can retrieve a wide variety of data, including information about who opened and edited specific files. Alternatively, you can also check the file details on SharePoint.

Did you find other ways to check who viewed the files you shared on Microsoft Teams? Share your ideas in the comments below.

You Might Also Like

  • Fix "The Set of Folders Cannot Be Opened" in Outlook?
    Fix "The Set of Folders Cannot Be Opened" in Outlook?
  • Teams: A File with the Same Name Already Exists
    Teams: A File with the Same Name Already Exists
  • How to Change Which Page Is Opened When You Launch Steam
    How to Change Which Page Is Opened When You Launch Steam
  • MacOS: Disable "{appname} can't be opened because it is from an unidentified developer"
    MacOS: Disable "{appname} can't be opened because it is from…
  • Microsoft Excel: How to Import Data from a PDF File
    Microsoft Excel: How to Import Data from a PDF File
  • Microsoft Office: How to Scan and Edit a File on Android
    Microsoft Office: How to Scan and Edit a File on Android

Filed Under: Windows

Reader Interactions

Did this help? Let us know!

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Primary Sidebar

Recent Posts

  • Microsoft Edge Collections: What It is and How to Use It
  • YouTube Premium: How to Disable/Enable Background Playback
  • How to Update Apps on iPad (iPadOS 16.3.1)
  • How to Fix Outlook Rules Are Not Supported for This Account
  • How to Stop Windows 11 Updates
  • How to Change the Themes on Windows 11
  • How to Use Goal Seek in Excel (With Real-Life Examples)
  • How to Use MiniTool MovieMaker for Stellar Video Editing

Who’s Behind Technipages?

Baby and Daddy My name is Mitch Bartlett. I've been working in technology for over 20 years in a wide range of tech jobs from Tech Support to Software Testing. I started this site as a technical guide for myself and it has grown into what I hope is a useful reference for all.

You May Also Like

  • Encapsulated Postscript (EPS) File
  • File Compression Utility
  • Microsoft
  • Microsoft Windows NT
  • Microsoft Windows
  • Microsoft Word
  • Microsoft Windows 95
  • Microsoft Internet Explorer

© Copyright 2023 Guiding Tech Media · All Rights Reserved · Privacy