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Enable “Send to Mail Recipient” Option in Excel & Word 2019

Enable “Send to Mail Recipient” Option in Excel & Word 2019

By Mitch Bartlett 10 Comments

By default, Microsoft Excel 2019, Word 2019, and Office 365 doesn’t have the useful “Send to Mail Recipient” option available on the toolbar. The option enables users to quickly access their email client to send documents. Here’s how to add it.

  1. Select the small down arrow on the right-hand side of the Quick Access Toolbar, and select “More Commands“.
    Word more commands option
  2. Under the “Choose commands from” list, select “All Commands“.
    Word list all commands
  3. Select “Send to Mail Recipient“, and then select “Add“.
    Add send to mail recipient4. Select “OK” and the icon is added to the top-left toolbar.

Now the option will be available on the toolbar located at the upper-left corner of the window.

Excel Send to mail recipient option


FAQ

I performed these steps, but when I select the button, nothing happens. Why?

You might need to select a default email client in Windows. You can usually do this by going to “Control Panel” > “Programs” > “Default Programs” > “Set Default Programs“.

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Filed Under: Office Tagged With: Excel 2016, Excel 2019, Office 365, Word 2016, Word 2019

Reader Interactions

Comments

  1. Bill Davis says

    May 31, 2022 at 2:51 pm

    If you’re using Mac and the Word quick access icon doesn’t work, check Apple Mail and see if it is set as the default email reader.

  2. Efstratios Chatzianagnostou says

    September 15, 2021 at 5:58 am

    Hello. I want to ask something.
    In one new computer Windows 10 x 64 and Office 64 Pro , i have installed a third mail client program.
    I just config everything as default mail handler (default, Protocols, Files…). The problem is that even we tried everything, when we are trying to send email from Excel or Word… it start one program, Outlook 2016 which i don’t have it.
    How in 2 machines works ok and in an other no. Is something hidden in the registry or it bug of the new installation of Office 2019?
    If anyone has same problem please let me know.

  3. Jennifer McGill says

    June 1, 2021 at 2:44 pm

    On the ‘Send to Mail Recipient’ option, is there a way to delete the ‘Introduction’ field?

    Also is there a way to automatically add an address in the BCC field?

  4. Kurt Kellicut says

    February 18, 2021 at 11:37 am

    But what if you want to send as a hyperlink, Office 365 has removed this option from the share functionality. WAY TO GO MICROSOFT.

  5. Ryan O says

    February 14, 2020 at 8:19 am

    Apps that we like and should have, i.e. – “Send email to recipient”, are next to impossible to add without a degree in computer technology.. There’s no justification for that..

  6. Stephanie says

    August 24, 2019 at 5:14 am

    Hi! I used this constantly on my MacBook Air. Now I’m on a Windows 10 PC with Office 2019. It keeps wanting to start Outlook instead of “Mail” which is what I’ve got set for my default email application in Windows. How do I change the default email application that Excel should use *instead of outlook*?

  7. Patrick says

    May 22, 2019 at 12:23 am

    Looking for help. I have a document that I’m sending via this feature in Word, but when it arrives the format is on table and right justified. Anyone have this same error?

  8. Judy Hathorn says

    December 31, 2018 at 7:39 pm

    THANK YOU!!!

    One of the most useful features for communicating and Microsoft hides it

    Thank you

  9. Jerry Kane says

    November 18, 2018 at 3:23 pm

    This was the best support on this topic anywhere I could find on the web. I tried Microsoft sites to no avail and spent the better part of a day trying to solve the problem. Your web site gave the most accurate and easy to understand explanation. Problem solved…finally!

  10. Selah says

    November 17, 2018 at 9:20 am

    When adding “send email to recipient” icon to quick access toolbar; why is it grayed out in excel 2013 ?

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Baby and Daddy My name is Mitch Bartlett. I've been working in technology for over 20 years in a wide range of tech jobs from Tech Support to Software Testing. I started this site as a technical guide for myself and it has grown into what I hope is a useful reference for all.

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