• Skip to main content
  • Skip to primary sidebar

Technipages

Tutorials and fixes for smartphone, gadget, and computer problems

  • Topics
    • Android
    • Browsers
    • Gaming
    • Hardware
    • Internet
    • iPhone
    • Linux
    • macOS
    • Office
    • Reviews
    • Software
    • Windows
    • Definitions
  • Product Reviews
  • Downloads
  • About
Microsoft Teams: Prevent Users from Deleting Files

Microsoft Teams: Prevent Users from Deleting Files

February 27, 2021 by Madalina Dinita Leave a Comment

When you share an important file in a Teams channel, you probably don’t want people to delete it accidentally or intentionally. If we’re talking about a cornerstone file, such as a common style guide, you need to make sure nobody can delete it. Let’s see how you can disable the delete option in Teams.

How Do I Restrict Teams Users from Deleting Files?

As a quick reminder, the files you share in Teams channels are stored in your team’s SharePoint folder. If you want to protect a file from deletion, you need to change the permissions in SharePoint and make that file read-only.

Create a New Custom Permissions Role

But first, you need to create a custom permission role in SharePoint and then assign that role to Teams users.

  1. Go to SharePoint’s Home page, and navigate to Advanced → Site permissions.sharepoint site permission levels
  2. Add a new role and select only the permissions that don’t include the delete option.
  3. Go to Library and switch the user permissions to the new role you just created.

Edit an Existing Role

Alternatively, you can also change the permissions of an existing SharePoint user group.

  1. Launch SharePoint and go to Site permissions.
  2. Then select Documents and then click the gear icon.
  3. Select Library settings.sharepoint library settings
  4. Click Permissions and Management and go to Permissions for this document library.
  5. Next, you need to select Members group and Stop Inheriting Permissions.sharepoint stop inheriting permissions
  6. Go to Edit User Permissions. To prevent users from deleting Teams files, change the permission to Read.

sharepoint edit permissions

Selecting any of the other permission options allows users to delete documents. But you don’t want that, do you?

Allow Users to Add New Items but Not Delete Existing Files

If you want users to add or edit files but not delete existing documents, you can create a custom SharePoint Permission level. Basically, you can copy your existing permissions and take out the Delete Items permission.

  1. First, navigate to Site Settings, select Users and Permissions, and click Site permissions.
  2. Then, go to Permission Level.
  3. Click Edit permission level.
  4. Click on Copy Permission level.
  5. Name the new permission level and make sure you untick the Delete Items checkboxes.
  6. Hit the Create button and assign the new permission level to the user group you want to prevent from deleting files.

Speaking of preventing users from removing files, you may also want to check out our guide on how to lock files in Microsoft Teams.

Conclusion

When you share important files on Teams channels, preventing users from deleting them is crucial. You can achieve that by setting up specific library settings or creating a custom SharePoint permission level for that user group.

Do you know any other ways to prevent Teams users from deleting files? Feel free to list the steps to follow in the comments below.

You Might Also Like

  • Fix Microsoft Teams: Users Stuck in Lobby
    Fix Microsoft Teams: Users Stuck in Lobby
  • Microsoft Teams: How to Connect to Skype Users
    Microsoft Teams: How to Connect to Skype Users
  • Prevent Users From Running Certain Programs
    Prevent Users From Running Certain Programs
  • OneDrive: Prevent Users From Syncing Personal Accounts
    OneDrive: Prevent Users From Syncing Personal Accounts
  • Microsoft Teams: How to Organize Your Files
    Microsoft Teams: How to Organize Your Files
  • Fix Microsoft Teams Not Downloading Files
    Fix Microsoft Teams Not Downloading Files

Filed Under: Software Tagged With: Microsoft Teams

Reader Interactions

Did this help? Let us know!

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Primary Sidebar

Recent Posts

  • Google Photos: How to Remove a Memory
  • How to Open Outlook in Safe Mode: The 6 Best Methods You Must Know
  • How to Make a Drop-Down List in Excel: 2 Best Methods in 2023
  • Can You Mix RAM Brands: A Guide for RAM Mix and Match
  • Google Photos: How to Recover Erased Pictures
  • New Galaxy S23: Full Specs, Features, and More
  • How to Block Calls on Android
  • Mimecast for Outlook: Everything You Need to Know

Who’s Behind Technipages?

Baby and Daddy My name is Mitch Bartlett. I've been working in technology for over 20 years in a wide range of tech jobs from Tech Support to Software Testing. I started this site as a technical guide for myself and it has grown into what I hope is a useful reference for all.

You May Also Like

  • Microsoft
  • Microsoft Windows NT
  • Microsoft Windows
  • Microsoft Word
  • Microsoft Windows 95
  • Microsoft Internet Explorer
  • Best Microsoft Surface Products 2022

© Copyright 2023 Guiding Tech Media · All Rights Reserved · Privacy