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Outlook: Check Who Accepted Meeting Invite

Outlook: Check Who Accepted Meeting Invite

By 27 Comments

If you want to check who accepted or declined a meeting invite in Microsoft Outlook 2016, 2013 or 2010, here’s how.

  1. Select the “Calendar” icon in the “Navigation Pane“.
    Outlook 2010 Calendar
  2. Double-click the meeting you want to check.
    Outlook 2010 select meeting
  3. Under the “Meeting Occurence” tab, select the “Tracking” button. From there, you can select “View Tracking Status” to view the response for each person.
    Outlook 2010 Appointment tracking screen

Note: Only the meeting organizer can view this option.

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  1. Hope this helps everyone –

    under the tracking button in calendar – there is a little arrow pointing down.
    click on this and select copy to clipboard.
    Open a new excel spreadsheet – then right click in the first cell and select paste special.
    Now you can highlight the first row and add filters!!!

  2. This only works if the recipient of the invite selects ‘Send a Response Now’ if they simply Accept, Decline, or Tentative without sending a response there is now way to know under the directions listed.

  4. Damla says

    You can also click on scheduling assistant under this menu instead of tracking.

    Thanks! That works for me, because my Outlook 2016, doesn’t have button “Tracking”.

  5. You can also click on scheduling assistant under this menu instead of tracking.
    You’ll see the list of people on the left.

    I have managed to lose the accepted contacts at the bottom of the meeting too. So annoying! But it’s a temp solution…hopefully!

  6. How do I see who accepted with a recurring meeting? There is no tracking option when you open it up.

  7. I have found a way to view who has accepted, declined, and not responded to a meeting invite, even if you are not the organizer. I have my work’s outlook email set up on my iPhone (currently running iOS 12 but it also worked in iOS 11). My work meetings show up in my phone’s calendar. So when I click on the meeting in my iPhone’s calendar, it pulls up information about said meeting, including the list of invitees, and whether or not they’ve accepted, not responded, etc. This works for meetings that I was merely invited to and didn’t set up. Very handy.

  8. The most stupid function is “Note: Only the meeting organizer can view this option.”
    When I need to see if other colleagues accepted or not I cannot…!!!

  9. I’ve assumed for a very very long time that if I accept a meeting and don’t send a response that the meeting’s tracking tab would indicate to the organizer that I had accepted the meeting.

    I too didn’t want to flood organizer’s in boxes with acceptance emails.

    Today I was investigating the approach of sending a meeting and not requiring a response, and my teammates told me the accepted but the tracking screen for the meeting shows “none”. This seems messed up.
    I’d like to send company wide meeting invitations with no response required (to keep my inbox from getting blasted), but I’d also like to have a head count for the meeting. I’m not sharp enough to be the first one to come up with this dilemma…

  12. Is there a way to track who accepts /declines a meeting with the Response Option not checked?
    I need to track who has accepted/declined ; however, I don’t want a flood of emails to my inbox.

  14. I was hoping to be able to see the calendar and have the meetings that were accepted show a different color or some other flag without having to go into another component.

  15. Need to see the date a meeting/appointment was accepted. The Scheduling tracker only
    shows who accepted/declined – not the date. Outlook 2013.

  16. In Outlook “View” tab, Choose “People Pane” and choose Minimized or Normal to display the list of attendees. This option will also show all participants response in a Glance!

  18. You have to add the Tracking component to your Ribbon. Go into File/Options/Customize Ribbon. I found the group of tracking commands by playing around with the drop down menu. Then you add them to the Ribbon.

  19. Okay, this has bothered me for a while. The solution is, from the email section look at the view tab, find people pane and click normal. This will bring the people pane up for emails and calandar.

  20. Is there any way I can check who has accepted the invitation if I am not the organizer? (Using Outlook 2016). Thanks

  23. I understand that we get a Tally count under the appointment tab and that can check to see you accepted the invitation via their response on the tracking tab. However, I am not sure how to tract if someone accepted the invitation, declined, or marked tentative if they did not send a response. Does the tracking feature include those who did not send a response or only those who did?

  24. I ahve the same porblem with OUtlook 2016 on Mac. The tracking tab is not there. Any solutions?

  26. I have a question regarding checking who acceepted the invite in the calendar:
    I received an email with acceptance of the meeting, but when I check the attendees in the Tracker, it says “none” (meaning no acceptance of the invite received). So, the calendar is not updating the acceptance response. Please help. Thank you!

  27. Thanks. Any tips for Outlook 2016 on Mac? The tracking tab is not there.

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