How to Add Personal Folders (PST file) in Outlook 2016 & 2013

Add personal folders to Microsoft Outlook 2016, or 2013 and store items locally in an PST file with these easy steps.

Microsoft Windows

1. Select the “File” menu in the upper-left corner.
2. Choose “Account Settings“, then “Account Settings” again.
3. Select the “Data Files” tab.
4. Select the “Add” button.
   
5. If you have an existing PST file you would like to add, navigate to the location where you PST resides, then select the file. To create a new PST just provide a “File name“.
6. Select “OK“.

MacOS

In MacOS, you can import a PST into your existing mailbox. It doesn’t work like it does in Windows though with a separate section.

1. Select the “File” menu, then choose “Import…“.
2. Select “Outlook for Windows archive file (.pst)“, then select “Continue“.
3. Select the file, then choose “Import“.

 

FAQ

How do I remove a PST file?

From the same “Account Settings” screen you used to add the file, select the Personal Folder you wish to delete, then select the “Remove” button.