Trying to maintain multiple email inboxes can be a pain, especially if you have important emails landing in both. It’s a problem many people face if they’ve opened Microsoft Outlook and Gmail accounts in the past. If you have that problem, you now have a solution – this article shows you how to sync Gmail with Microsoft Outlook.
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How to Sync Microsoft Outlook with Gmail on a PC
If you’re using a PC, you may assume you can sync Outlook with Gmail via your web browser. That isn’t the case – the following steps only work via the Outlook app installed on your PC. Attempting to follow them using the browser-based version of Outlook reveals that the “Add Account” option isn’t available.
- Click the “Search” bar at the bottom right of your screen and type “Outlook.”
- Open the “Outlook” app, which will either automatically sign you in or require you to enter your details.
- Head to “View” in the navigation bar at the top and click on “View Settings.”
- Select “Accounts,” followed by “Email Accounts,” to open a screen showing all accounts synced to your Microsoft Outlook.
- Hit the “Add Account” button.
- Enter your Gmail account’s email address into the text box and click the “Continue” button.
- You’ll get a pop-up telling you that Outlook can sync various aspects of your two email accounts to the Microsoft Cloud. This is mandatory, so click “Continue” to proceed. Selecting “Cancel” takes you back to the email entry screen. This step will also sync Microsoft Outlook with Gmail Calendar.
- Choose the email address linked with your Gmail account and follow the prompts to complete the syncing.
- Repeat Steps 3 to 8 if you have additional Gmail accounts you’d like to sync with Microsoft Outlook.
How to Sync Microsoft Outlook with Gmail on Mac
The Microsoft Outlook app is also available for Apple Macs and can be downloaded from the Microsoft website. Once you have the app, follow these steps to sync Outlook with Gmail on your Mac.
- Open the Microsoft Outlook app and sign into your Outlook account.
- Head to the top navigation bar and choose “Settings” or press “⌘ + ,” to open the “Settings” menu.
- Locate “Personal Settings” and select “Accounts” from the available options.
- In the resulting pop-up, navigate to the bottom left of the screen and click the “+” button.
- Choose “Add an Account” from the dropdown.
- You will see a pop-up that says “Welcome to Outlook” and a text box. Enter your Gmail account’s email address into the text box and hit the “Continue” button.
- In the “Setting up <your Gmail address>” screen, click the “Continue” button.
- Choose the Gmail account you wish to sync with Microsoft Outlook and enter your password when prompted.
- Microsoft Outlook will request a variety of permissions to enable the syncing of your two accounts. Choose “Allow.”
You will be taken back to the Microsoft Outlook app, which informs you that you’ve successfully synchronized your Gmail account. Hit the “Done” button if this is the only account you wish to sync, or “Add Another Account” if needed. In the latter case, you’ll simply follow Steps 6 to 9 again to sync another Gmail account to your Microsoft Outlook account.
Frequently Asked Questions
There could be several reasons for your accounts failing to sync. Try manually resetting the offline folders stored in your Outlook account. If that doesn’t work, you may need to enable POP and IMAP in Gmail—these are both email protocols that allow access to an account via other mail servers—or enable G Suite synchronization with Microsoft Outlook in your Gmail account.
