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How to Set Up a Recurring Meeting in Teams

How to Set Up a Recurring Meeting in Teams

March 5, 2021 by Madalina Dinita 3 Comments

If you know your Teams meetings repeat on a regular basis, you can set up a recurring meeting. In this manner, you don’t need to manually create the meeting every time you want to inform people about it. You can create the meeting once and enable the recurrence option.

Steps to Create a Recurring Meeting in Teams

  1. Click on the Meetings tab and select Schedule meeting.schedule meeting teams
  2. Enter the meeting details and save the new meeting.
  3. Then click Share via Outlook.share teams meeting via outlook
  4. Your Outlook calendar should now be visible on the screen. Double-click on your Teams meeting to open the settings page.teams meeting in outlook
  5. Then locate the Repeat option which should be set to Never by default.
  6. Click the drop-down menu and customize the meeting recurrence settings. You can set the meeting to repeat every day, week, or month.enable recurring meeting teams outlook
  7. Under Search for a location, switch the Teams button to On. Save the settings by hitting the Save button.
    • Note: If the Teams button is missing, you need to install the Teams add-in for MS Office. For more information, check out this guide: Fix Microsoft Teams Not Integrating With Outlook.

As you can see, in order to schedule recurring Teams meetings, you need to share the meeting via Outlook. Then you can open the meeting settings and customize the recurrence option.

Depending on your Teams version, you may be able to set up recurring meetings directly on the Teams desktop app without passing through Outlook. Older Teams versions still allow you to set up the meeting details within the app. However, the latest Teams app versions no longer feature this option.

So, one quick workaround is to create the meeting in Teams and then tweak the recurrence settings in Outlook. The key is to switch the Teams button to On under Search for a location. In this manner, Outlook will propagate the recurring meetings to Teams. And that’s another example of the Teams – Outlook integration Microsoft is so fond of.

Conclusion

To create a recurring Teams meeting, you need to schedule the meeting in Teams and then open the meeting settings via Outlook. Locate the Repeat option and tweak the meeting meetings according to your needs. Do you often use recurring meetings in Teams? Is there anything you’ll like Microsoft to improve about this feature? Let us know in the comments below.

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Filed Under: Software Tagged With: Microsoft Teams

Reader Interactions

Comments

  1. Barbara Yurisich says

    January 25, 2023 at 11:35 am

    How to set up bi-weekly meetings?

  2. Gwynneth Makuwaza says

    December 19, 2022 at 9:31 am

    Is it possible to customize your own series of dates e.g., the same meeting occurs on the 4th Wednesday of each month and in other or alternate months the 3rd Wednesday

  3. Girish Surendra Galgali says

    May 13, 2021 at 7:59 am

    After using the repeat option, the meeting not shown in the calendar, I have to enter each and every day.

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Baby and Daddy My name is Mitch Bartlett. I've been working in technology for over 20 years in a wide range of tech jobs from Tech Support to Software Testing. I started this site as a technical guide for myself and it has grown into what I hope is a useful reference for all.

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