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How to Set the Email Signature in Outlook 2019/2016

By Mitch Bartlett 3 Comments

Put an email signature at the bottom of all of your email messages in Microsoft Outlook 2016.

From Outlook Client

  1. In Outlook, select “File“ > “Options“.
    Outlook 2016 Option selection
  2. Select “Mail” on the left, then click “Signatures…”
    Outlook 2016 Signatures button
  3. Select “New“.
  4. Give the signature a name. Any type of name will do. Click “OK” when done.
  5. Under the “Choose default signature”area, select the “E-mail account” you wish to apply the signature to. Also select the name of the signature in the “New messages” and/or “Replies/forwards” fields as desired. In the “Edit signature” area, write the signature just as you would like it to appear in your messages.
    Outlook 2010 email signature screen
  6. Click “OK“, then “OK” again and you’re done. Your signature will automatically be added to the bottom of your email messages.

From Outlook Web Access (OWA)

  1. Login to your OWA account.
  2. Select the gear icon in the upper-right corner, then choose “Options“.
  3. Select “Settings” on the left pane.
  4. Set your signature under the “Email Signature” section. Check the “Automatically include my signature on messages I send” box if desired.
    OWA Email Signature
  5. Select “Save“, and you’re done.

FAQ

I set my signature, but it keeps changing. What’s going on?

If you’re using Outlook within a corporate environment, your IT department may be setting your signature for you. Their changes overwrite any changes you make. Talk to the folks in your IT department to see if there is a way around this policy.

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Filed Under: Office Tagged With: Office 365, Outlook 2016, Outlook 2019

Reader Interactions

Comments

  1. Michele T says

    March 4, 2021 at 8:31 am

    These instructions were very helpful! Thank you!

  2. Sheila Williams says

    August 7, 2020 at 10:56 am

    I am using a software that sends invoices and statements through my outlook email, how do I make outlook share my signature and logo on those items?

  3. mary stewart says

    October 5, 2019 at 1:18 pm

    I I was very impressed with the way the tutorial was explained and presented.. Other websites do not explain how to accomplish learning what I need to know to get a top paying job. The job market is tough when you don’t have the skills employers are looking for to fill a position.. I need tutorials with as much detail as I can get. It helped me so much please do more tutorials like this in the future for all the programs in office 365..

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Who’s Behind Technipages?

Baby and Daddy My name is Mitch Bartlett. I've been working in technology for over 20 years in a wide range of tech jobs from Tech Support to Software Testing. I started this site as a technical guide for myself and it has grown into what I hope is a useful reference for all.

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