• Skip to main content
  • Skip to primary sidebar

Technipages

Smart phone, gadget and computer tutorials

  • Topics
    • Android
    • Gaming
    • Hardware
    • Internet
    • iOS
    • MacOS
    • Office
    • Software
    • Windows
    • Definitions
  • Product Reviews
  • Downloads
  • About
Microsoft Teams: How to Open and Use the Whiteboard

Microsoft Teams: How to Open and Use the Whiteboard

Posted on January 6, 2021 by Madalina Dinita Leave a Comment

Microsoft Teams has a really nice feature that allows you to better present your ideas during meetings. If you haven’t used the Whiteboard yet, use it next time to enhance your collaboration experience.

Is There a Whiteboard in Microsoft Teams?

Yes, there is. But not many users are aware there’s a built-in whiteboard in Microsoft Teams they can use to sketch their ideas on. This is because users need to meet certain requirements to be able to use the whiteboard.

  • The whiteboard is available only for users within your organization.
  • The feature is available only for Teams meetings and calls with at least three participants.
  • You need to use Windows 10, macOS, or the web version of Teams to launch the whiteboard.

To clarify, iOS and Android users cannot initiate sharing a whiteboard. However, they can collaborate once a Windows or Mac user has shared the whiteboard with them.

How Do You Use the Whiteboard in Microsoft Teams?

How to Open the Microsoft Teams Whiteboard

Method 1

  1. On the Meeting status screen, click on the meeting chat.
  2. Then click on the Whiteboard tab.
  3. Feel free to use the pens to write down your ideas.

Method 2

  1. Alternatively, you can also click on Open Share Tray.
  2. Then select the whiteboard icon located in the lower right corner of the screen.launch whiteboard microsoft teams

You’ll then be asked if you want to present or collaborate.ms teams whiteboard present or collaborate

  • If you select the Present whiteboard option, only you can edit the whiteboard. But you can change these settings later and allow other participants to edit the whiteboard as well.
  • If you select the Collaborate option, all the attendees will be able to edit it.

The toolbar and pens are available across the top of the screen. You can select one of the pens and start writing on the canvas with your mouse. Or you can click on the Text box and type your ideas on the whiteboard using your keyboard. You can then use the pens to underline your text.

teams whiteboard pens and tools

Infinite Canvas

You can easily zoom in and out as much as you want. Or you can drag your text in whatever directions you want. This, basically, creates an infinite canvas. In other words, you can expand the canvas as much as you need.

Sharing the Whiteboard

You can also share the whiteboard. There are two options available: you can either export the whiteboard as an SVG image or generate a whiteboard link that you can share with other people.

⇒ Important Notes:

  • If you record a Teams meeting, the whiteboard won’t be visible on the video recording.
  • Users can continue to collaborate and work on the whiteboard even after the meeting has ended.
    • The whiteboard is available to all the Teams meeting chat participants. You can find it in the Whiteboard tab.
    • If you use the Microsoft Whiteboard app on Windows 10 or Mac, you can find the meeting whiteboard in the Board Gallery.
    • This option is not available for iOS and Android users.

Step Up Your Game

The MS Teams Whiteboard is pretty limited. You only have a few pens to write with, a pencil, and a text box. If you want to take note-taking on a whiteboard to the next level, you can download the stand-alone Microsoft Whiteboard App.

Instead of four pens and a pencil, you can now use multiple pens, a marker, post-it notes, a lasso to select various areas, an Undo and Redo button and more.

Enjoy using the whiteboard!

You Might Also Like

  • How to Always Make Microsoft Edge Open in Private ModeHow to Always Make Microsoft Edge Open in Private Mode
  • How to Pin a File or Folder to the Open List in Microsoft Office to Save TimeHow to Pin a File or Folder to the Open List in…
  • Microsoft Teams Keeps Saying I'm Away but I'm NotMicrosoft Teams Keeps Saying I'm Away but I'm Not
  • Can Microsoft Teams Be Used to Spy on You?Can Microsoft Teams Be Used to Spy on You?
  • Microsoft Teams: How to See Everyone in a MeetingMicrosoft Teams: How to See Everyone in a Meeting
  • Microsoft Teams: How Can I See Myself During Calls?Microsoft Teams: How Can I See Myself During Calls?
  • Fix Microsoft Teams Keeps RestartingFix Microsoft Teams Keeps Restarting
  • Fix Trello is Not Available in Microsoft TeamsFix Trello is Not Available in Microsoft Teams
  • Microsoft Teams: How to Block SomeoneMicrosoft Teams: How to Block Someone

Filed Under: Software Tagged With: Microsoft Teams

Reader Interactions

Did this help? Let us know! Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Primary Sidebar

Recent Posts

  • Android 10: How to Adjust the Keyboard Size
  • OneNote Error Code 0xE00001AE – Fix
  • WhatsApp: How to Change Your Phone Number
  • Fix OneNote Error 0xe00001bb: Section Is Corrupted
  • Zoom: How to Show the Unread Message Icon
  • How To Calculate Tips on Android
  • What to Do If Chrome Download Needs Authorization
  • Fix OneNote Error 0xE401065D, 0xE000145C, 0xE4010640

Who’s Behind Technipages?

Baby and Daddy My name is Mitch Bartlett. I've been working in technology for over 20 years in a wide range of tech jobs from Tech Support to Software Testing. I started this site as a technical guide for myself and it has grown into what I hope is a useful reference for all.

Follow me on Twitter, or visit my personal blog.

You May Also Like

  • Open Standard
  • Open Source Software (OSS)
  • Microsoft
  • Microsoft Windows 95
  • Microsoft Word
  • Microsoft Windows
  • Microsoft Windows NT
  • Microsoft Internet Explorer

© Copyright 2021 Technipages · All Rights Reserved · Privacy