Every business has sensitive and confidential documents that they want to be kept secure. This can range from personal data to client information or company plans, and losing any of this information could have a devastating effect.
Businesses must keep these documents stored safely away from theft or human error. They can do this using cloud backup and online storage technologies for remote storage. Cloud storage also acts as a backup for disaster recovery of business documents in the event of a hard drive failure.
The current technological world has presented many remote storage options, but an individual’s choice depends on cost, security, number of users, and other factors. The following options are considered secure and offer a flexible budget for different business sizes.
1. Google Drive
Google Drive enhances data security by enabling users to zip business documents and store them offsite and online. In terms of security enhancement, Google Drive ensures that business documents are encrypted with the TLS standards before you back them up online.
Uniquely, Google Drive enables two-factor authentication, and users’ data is encrypted on the Google servers as well. Another security feature is the ability to limit access to documents to only users that use Google Chrome. Google Drive is flexible as it has different plans based on storage space requirements, the number of users to be supported, whether one is an individual or business.
For business use, Google Drive is used together with G Suite, and offers up to 30GB of storage on top of G Suite apps, for $6 per user per month.
Egnyte allows businesses to store data, both onsite and in the cloud, safely. Egnyte uses software that you can use to synchronize your business documents before you upload them to the cloud server for storage.
Egnyte enhances the security of your business documents by storing them with 256-bit AES encryption over SSL. This is of more importance to businesses, especially those who prefer to sync and share proprietary documents. If you are using Egnyte on your mobile device, additional security settings like passcode enforcement and restricted access and remote wipe are included.
Egnyte’s online portal enables easy management of business documents and link expiration through setting folder permissions and restrictions, which in turn allows you to keep multiple versions of your documents accessible through file versioning and trash retention policies.
Besides storage, Egnyte can enable users in remote to access the business documents easily as it integrates with some popular applications such as Office 365.
Pricing starts at $8 per user for small businesses with low storage requirements and between 5 and 24 employees. Larger businesses with between 25 and 100 employees will be required to pay $15 per user for up to 10TB of remote storage space.
Dropbox is one of the most frequently used file hosting service providers that includes file synchronization, cloud storage, and personal and professional cloud software. With it, only individuals with the storage link can access the document.
Using the Dropbox Pro account, your business files and folders can be further protected using a password. Dropbox has a minimum storage capacity of 2GB which can be upgraded to 16 GB through referrals.
The beauty is that this software can be integrated with other apps like MS Office and Slack, but above all, it can be installed in computers or any other devices such as smartphones and syncs easily between apps. Through Dropbox, you can share business files and folders with other users who do not have a Dropbox account through links direct to their gadgets.
Pricing starts at $0 for a basic account, $19.99, and $9.99 for Professional and Plus accounts, respectively, if billed per year.
This is one of the most secure remote data storage techniques. Using Tresorit in your business will enhance the security of your documents through data encryption.
Through Tresorit, you can encrypt your business files and folders using client-side encryption before uploading them. The encrypted and uploaded folders are called Tresors.
The uniqueness with Tresorit is that its end-to-end encryption nature allows users to share protected files with others and work together on them while keeping the files synced and secure.
Pricing starts at $8.33 per month for each supported user.
In conclusion, technological globalization has presented a variety of secure document storage options you can choose from. Above all, the security of your business files and folders is crucial, so before you could think of the benefits of file sharing, securing your files is the most important thought to keep in mind.
Even though some of these options are viewed to be more secure than others, it is of great importance to also install a VPN to boost the security of your business documents through encryption.