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Outlook 365: Export All Contacts to vCard Files

Outlook 365: Export All Contacts to vCard Files

February 27, 2023 by Kenner Estes 8 Comments

Microsoft Outlook 365 doesn’t provide an easy way to export all of your Contacts to vCard files at once. Fortunately, there is a little trick I’ve learned that will accomplish this task.

Note: These steps are for the Outlook 365 desktop client.

  1. Create an email message in Outlook.
  2. Select “Attach Item” > “Business Card” > “Other Business Cards…“.
    Other business cards option
  3. Hold down “Shift” or “CTRL” and click the contacts you wish to include in the export. Click “OK” when finished.
    Insert business cards into email
  4. Create a folder on your Desktop to hold your vCard files.
  5. In the “Attached” section of the fake email you created; you will have a bunch of files with an extension of VCF. You can highlight all of these files and drag them to the folder on your Desktop. You will now have a folder filled with your previous contacts in VCF or vCard format.
    Drag VCF files from email

Alternately you can email them to yourself if you wish to move them to another computer. Neat trick, isn’t it? Maybe someday Microsoft will include an easier way to do this.

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Filed Under: Office

Reader Interactions

Comments

  1. adam says

    May 1, 2021 at 11:56 pm

    very nce article, i faced same issued but i used softaken vcard export import software. this steps are also useful..keep it up!

  2. Erik says

    December 29, 2020 at 9:38 am

    The contacts that are meant to be saved in vcf-format, are found as msg-files. As such I didn’t succeed in importing them in Thunderbird.
    Each record can be opened as msg, and then saved-as in vcf format. But that has to be done one-by-one. Is there a way to run it automaticaly, e.g. steered by a macro? If so, from which program can this be realised?

  3. Dwight Behr says

    June 16, 2020 at 4:29 pm

    The contacts file that I can find to export is an old one. I cannot find the most recent contacts file that I am using to export. Where would I find it?

  4. Linda says

    June 29, 2019 at 9:05 am

    Hi,

    In Outlook 2016 you can export your contacts as a .csv file that can then be up loaded to eg Gmail..
    Got to :- File > open and export > import /export/ > export to a file > comma separated values > look for your contact file in the “file to export from box” and give it a name and put it on your desktop or any other place you know where to find it.

  5. Lucy says

    July 18, 2018 at 9:05 pm

    I did what Jelisse said!

  6. Michael Mast says

    January 7, 2018 at 2:06 pm

    If you select more than just a few contacts, Outlook crashes. It does this consistently. It does this even if you uninstall Office and re-install Office.

  7. Rae says

    December 23, 2017 at 10:34 pm

    I got as far as having a file on the desktop with the vcards but could not see how to import them into webmail. Used the contacts/import and found the card with the vcards but then nothing happened. What do you do next?

  8. jelisse says

    September 10, 2017 at 4:08 am

    I have discovered a quick and easy way to backup Outlook contacts. Select all, copy and paste into word document. To re-install, double click the contacts and it will open into Outlook again.

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