How to Organize Your Gmail Emails by Label, Sender, and Subject

Gmail is full of tips and tricks to help you get the most out of the email service. The tricks are not always easy to find, but once you know how to access them, you’ll wonder how you didn’t find them earlier.

Also, when you stay organized, you save some valuable time that you can use elsewhere. Some of these tips can be done with a simple click but can help out a lot.

How to Find All Emails from a Single Sender

To find all the emails from a specific sender, locate one email from that person. Once you’ve found the email, right-click on it, and at the bottom, click on the Find emails from X option.

The first email on the list will be the most recent one. You’ll also see the option to filter those emails such as date, Attachment, Drafts, and Unread Emails at the top of the emails. If you choose the attachment option, there are even more options to choose from, such as what kind of attachments you’re looking for. You can choose from Image, PDF, and Document.

How to Organize Your Emails by Labels

Labels in Gmails are like folders. By adding a specific label to emails, you’ll be able to find all those emails when going to that specific label in the future. As you get emails that fall into the description of a label you’ve created, open that email and click on the label icon at the top.

To see what emails you’ve saved in that label, just click on it below the Compose button. If you place the cursor on top of the label, you’ll see dots to the right. By clicking on the dots, you can make all sorts of changes to the labels.

For example, you can change the label’s color, remove the label, Add a sub-label, Show, Show if unread, Hide, and Edit. How can you tell what emails have a specific label? When you go to your inbox, the label will be to the left of the email, and in the color you added.

How to Find an Email When You Can’t Remember the Name of the Sender

Sooner or later, you’re going to need to open an old email, but you won’t be able to remember the sender. You know what the email is about but have no idea the name of the sender. Gmail has an option where you can type the words you do remember to see if it comes up in the search results.

To the right of the search bar, you’ll see an upside-down pyramid that you’ll need to click on. A new window will appear with different search options. For example, you’ll see options such as Includes the words and Doesn’t have. Click to the right of the Includes the words options and type the words the email you’re looking for has. Don’t forget to click on the blue search button at the bottom.

Conclusion

When you have more search options available, the easier it is to find those important emails. What’s even better is that the previously mentioned search options are integrated into Gmail. You don’t have to install any third-party apps. How do you search for your emails?