If you’ve got an Excel spreadsheet document and want to share it with someone, you could just send the document as it is. When you send an Excel spreadsheet in its native format, however, all of the included formulae will be visible and any of the content could be modified. To ensure that your document remains in its current state, you may want to convert it to PDF. PDF documents can’t be edited and will only show the spreadsheet as it is when you convert it.
Save As PDF
One way you can convert an Excel spreadsheet to PDF is to use the “Save As” feature within Microsoft Excel. To do so, change the file type in the “Save As” screen to be “PDF” rather than the default “xlsx” format.
To open the “Save As” screen, click “File” in the top-left corner of Excel, then click “Save As” in the left column.
Tip: Make sure to also save your spreadsheet in an editable excel format if you want to be able to continue editing it at some point.
Print to PDF
Another way to convert an Excel spreadsheet to PDF within Microsoft Excel is to use “Print to PDF”. Windows includes a PDF printer option by default, which means you can print any document to a PDF format easily. To print a spreadsheet to PDF, press Ctrl+P in your spreadsheet document, then select the “Microsoft Print to PDF” printer from the “Printer” drop-down menu.
Adobe online converter
If you don’t have Excel installed and still need to convert an Excel spreadsheet to PDF, then an online tool such as the one from Adobe may be helpful. Adobe offers a free Excel to PDF online converter, all you have to do is upload your document here, and then download the converted PDF document.
Tip: Online converters such as this one, aren’t generally suitable for the conversion of sensitive documents due to the presence of a third-party. Consider using an offline alternative such as the ones suggested above for private documents.
Did this help? Let us know!