So you want to sync your local Microsoft Outlook Calendar, Contacts and email with your Windows Phone 7 device? Well, at the time of this writing, there is no direct solution for that. Windows Phone 7 is designed to work in the cloud. It syncs up with your Windows Live Hotmail account.
Update: It looks like CompanionLink now provides a solution for syncing Outlook and Windows Phone 7 locally. There is a 14-day trial available, and it’s $39.95 if you want to purchase the product.
There is a workaround though. You can add your Hotmail account to Outlook, then manually copy your local Outlook data to the Windows Live Hotmail account from within Outlook, and the data will then update on your phone. It’s a bit of work, but follow these steps if you want to get your data over to your Windows Phone 7 smartphone.
Note: I am using Outlook 2003 for this tutorial, but you should be able to follow along with similar options in Outlook 2007 and 2010.
1. Close Microsoft Outlook if it’s open.
2. Download and install the Microsoft Office Outlook Hotmail Connector.
3. Start Outlook and it should prompt you to add a Hotmail account. Click Yes.
4. Enter the information for the Windows Live Hotmail account you are using with your Windows Phone 7 device. Name, E-mail Address and Password are required. Click Advanced to give the account a name or reply email. Here we gave the account a name of Work.
5. Click OK, then OK on the dialog box that appears.
6. Restart Outlook and your Windows Live Hotmail account should show up on the left pane. Mine shows up as Work since that’s what I named it.
7. Now you’ll have to manually move or copy all of your data from your local Outlook account to the “cloud” Windows Live account.
- Click Mail on the left pane.
- Go to your local Outlook Inbox.
- Click Edit > View all to select all email messages or hold down the CTRL key and only select the messages you wish to copy.
- Click and drag the messages over to the Windows Live Inbox. Using the left mouse button to drag will move the items. Using the right mouse button to drag will provide you with an option to Copy if you want the messages to stay in both places.
- Repeat the last 2 steps for each mail folder. (i.e. Outbox, Sent Items, etc.)
- Click Calendar under the local account.
- View the calendar by Week or Month; whatever is easiest for you.
- Check the Calendar box on the left pane and the calendar box for your Windows Live account. I named mine Work, so the name is Mitch’s calendar in Work. This will display both calendars side-by-side so we can move them.
- Drag and drop the appointments from your local Outlook Calendar to the Windows Live Calendar. Dragging with the left mouse button to drag will move the item, while dragging with the right mouse button will allow you to select Copy to copy the appointments.
- Click Contacts on the left pane.
- View the contacts on your local Outlook account.
- To copy all of your contacts, select Edit > Select All, or hold down the CTRL key and select only the contacts you wish to move.
- Drag the selection over to the Windows Live account. Here, mine is listed as Contacts in Work. If you use the left mouse button, the contacts will be moved from your local Outlook account to the Windows Live account. Dragging with the right mouse button to will provide you with an option to Copy them.
Now if you wish, you can continue to update and use the new Windows Live account you created in Outlook and the data will sync between Outlook and your Windows Phone 7 device automatically.