Outlook 2013: Backup/Export & Import Data

In Microsoft Outlook 2013, you can easily export your email, Calendar, Contacts, Tasks or other data. This comes in handy when you would like to backup your data or move your data to another computer.

Export & Backup

  1. Click “File” > “Open/Export“.
  2. Choose the “Import/Export” option.
  3. Select “Export to a file” and click “Next“.
    outlook-2010-export-to-file
  4. Select “Outlook Data File (.pst)” and click Next.
    outlook-2010-export-to-pst
  5. Choose what you would like to backup. “Calendar“, all “Personal Folders“, “Inbox“, etc. Click “Next” when ready.
    outlook-2010-select-what-to-export
  6. Provide a location and filename to backup to. You may want to export this file safely on a flash drive or network drive if you will be importing the data on a new computer. Click “Finish“.
    outlook-2010-backup-location

Import

  1. Click “File” > “Open/Export“.
  2. Choose the “Import/Export” option.
  3. Select “Import from another person or file“, then select “Next“.
    Outlook import from file
  4. Choose “Outlook Data File (.pst)“, then select “Next“.
    Outlook import pst
  5. Browse to the location of the .pst file you would like to import, choose how to handle duplicates in the “Options” section, then select “Next“.
    Outlook import replace
  6. Select a folder to import the data to, then select “Finish“.
    Outlook export finish

Your data should import to Outlook 2013 successfully.

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