Outlook 2010: Backup/Export Data

In Outlook 2010, you can easily export your email, Calendar, Contacts, Tasks or other data. This comes in handy when you would like to backup your data or move your data to another computer.

1. Click File > Open > Import.

Outlook 2010 Import option

2. Select Export to a file and click Next.


3. Select Outlook Data File (.pst) and click Next.


4. Choose what you would like to backup. Calendar, all Personal Folders, Inbox, etc. Click Next when ready.


5. Provide a location and filename to backup to. Click Finish.


You may want to store this file safely on a backup drive, flash drive or network drive. That way if something happens to your hard drive, there isn’t a single point of failure.


  1. Laurie English says

    Hi, I have a question that I hope you can help me with. I have exported my inbox to an excel spreadsheet file, successfully. But I would like to have the dates received included in the export. When I was following the links to start the export, I found the screen where I could customize the mapping fields. I don’t see including the date even on the list of choices. And the list of choices – to me – the majority aren’t applicable or needed. But whatever. Can you help me get the dates in the export? Thank you very much, Laurie

  2. Dennis says

    To finsh this off, you should continue with”how to import Outlook 2010 files to a new computer.

    Thanks for your help.

  3. Hummer says

    Another simple solution for backing up your data is to install the lookeen backup manager (LBM). I don’t have to worry about losing my Outlook data again which is very reassuring regarding all the important mails in my Outlook.

  4. REBirdsall says

    No saving button. Using suggested import switch to export what are next steps to copy Contacts to flashdrive?

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