15 minutes is too early for Outlook 2010 to remind me that I have a meeting at 9:00am. Let me have 10 more minutes of peace! You can change the default amount of time that it will alert you to an appointment.
1. Click the Office button in the upper-left corner.
2. Select Options.
3. Click Calendar.
4. Change the Default reminders to 10 minutes, 5 minutes, or whatever.
The Clipboard in Office 2010 doesn’t come on automatically like it does in other versions of Office. You can turn it off or on with these steps:
1. In Excel, Word or Powerpoint, Click Home.
2. Click the arrow next to Clipboard. This will enable or disable the Office Clipboard.
If you’re in Outlook, this can be done from the Message tab when you are composing a new message.
I use Excel a lot. Every time I launch it, it wants to display the Office Clipboard toolbar in the side panel. It’s annoying! Luckily I found out how to prevent it from appearing.
1. Hold down the Windows Key and press R, or click Start > Run.
2. Type regedit and click OK.
3. Navigate to the following:
4. Right click General and select New > DWORD Value.
5. Give it a name of AcbControl and press Enter.
6. Double-click AcbControl and click Edit.
7. Give it a value of 1 and click OK.
Now the Office clipboard should no longer make an appearance.
See also: Office 2000 Instructions
Are you tired of your Word 2003 documents having the Times New Roman font whenever you create a new document? You can change it with these steps:
1. Open Word and change the font to the font you wish to be the default.
2. Click File > Save As…
3. Change Save as type to Document Template (*.dot)
4. Give the file a name. In this case we named it Arial.dot
5. Click Save.
6. Close Word.
7. Navigate to C:\Documents and Settings \ username \ Application Data \ Microsoft \ Templates
8. Delete Normal.dot.
9. Rename the .dot file you create (Arial.dot) to Normal.dot.
Word will now open with the default font set as you wish.
Note: This method from Microsoft did not work for us. It gave an error Word cannot give a document the same name as an open document. Type a different name for the document you want to save.
In Outlook 2010, you can easily export your email, Calendar, Contacts, Tasks or other data. This comes in handy when you would like to backup your data or move your data to another computer.
1. Click the Office button in the upper-left corner.
2. Click Saving.
3. Click Export.
4. Click Export on the right side.
5. Select Export to a file and click Next.
6. Select Outlook Data File (.pst) and click Next.
7. Choose what you would like to backup. Calendar, all Personal Folders, Inbox, etc. Click Next when ready.
8. Provide a location and filename to backup to. Click Finish.
You may want to store this file safely on a backup drive, flash drive or network drive. That way if something happens to your hard drive, there isn’t a single point of failure.
Enable or disable the Outlook 2010 email notification setting.
1. Click the Office button in the upper-left corner.
2. Click Options on the left side.
3. Click Mail.
4. In the Message arrival area is a setting for When new messages arrive. Check or uncheck the Play a sound box.
By default, Word 2010 automatically saves copies of your work in case something happens while you are working. You can enable or disable this feature with the following steps:
1. In Word, click the Office button in the upper-left corner.
2. Click Options on the left side.
3. Click the Save button on the left side.
4. Check/Uncheck the Save AutoRecover information every box or make changes to the information as needed.
Enable AutoArchive in Outlook 2010 to reduce the size of your mailbox data. All items will be moved to a single data file.
1. Click the Office button in the upper-left corner.
2. Click Options on the left side.
3. Click Advanced.
4. In the AutoArchive section, click AutoArchive Settings…
5. Check the box next to Run AutoArchive every, and make changes to the rest of the data as needed.
I do not like the Outlook Today page. When I start Outlook 2010 up, I just want to get to looking at my email. You can set Outlook to open to your Inbox or any other folder instead.
1. Click the Office button in the upper-left corner.
2. Click Options on the left side.
3. Click Advanced.
4. In the Outlook start and exit area is an option to Start Outlook in this folder. Click Browse…
5. You can then choose to start from Inbox, Calendar, Tasks, etc.
Put an email signature at the bottom of all of your email messages in Outlook 2010.
1. In Outlook, click the Office logo in the upper-left corner.
2. Select Options.
3. Click Mail on the left, then click Signatures…
4. Click New.
5. Give the signature a name. Any type of name will do. Click OK when done.
6. Now you can provide a signature in the box below. Make it look exactly how you would like it to look.
7. Click OK, then OK again and you’re done.
Add a Personal Folder to Outlook 2010.
1. Click the Office logo in the upper-left corner of the screen.
2. Select Account Settings then Account Settings… again.
3. Click the Data Files tab.
4. Click Add…
5. Either browse to an existing PST file that you already have, or provide a file name to create a new Personal Folder.
6. Click OK, then Close.
Of you are an Outlook 2010 user in an Exchange environment, you can easily set an Out of Office message if you’re going to be away for a few days.
1. In Outlook, the Microsoft Office button in the upper-left corner.
2. Click Info on the left side.
3. Click Automatic Replies (Out of Office). If this option is grayed out, you are not connected to an Exchange server and will not be able to use this feature.
Fill out the information as needed. The email server will handle the rest while you’re gone.
Password protect your Word 2010 document. You can prevent people from viewing or modifying documents unless they have a password with these steps.
1. Click the Save option in the upper-left corner (disk). If you’ve already saved the file, you will need to click the Office logo and then click Save As…
2. Click the Tools menu in the lower-right corner of the window. Select General Options…
3. Enter a Password to open or Password to modify or both. Click OK when done.
4. Retype the password(s) when prompted. Click OK.
5. Click Save.
When clicking a link in an email in Outlook 2007, you may get the following error:
This operation has been cancelled due to restrictions in effect on this computer.
To try to solve this problem, try these steps:
1. Start Internet Explorer.
2. Click Tools > Internet Options.
3. Click the Advanced tab.
4. Click Reset.
5. Click the Programs tab.
6. Click Set programs.
7. Click Set Default Programs.
8. Select Microsoft Outlook.
9. Select Set this program as default.
10. Click OK.
11. Close the Default Programs box.
12. Under Internet Options, click the Programs tab.
13. Click Make default under Default web browser.
Restart Outlook 2007 and see if the links work now. If that doesn’t work, to add the username you are logging in as to the Administrators group. Use the instructions here. You don’t have to keep the user in the Administrators group permanently.
Enable the BCC field when sending an email from Outlook 2010.
1. Start your new email message or reply.
2. Click the Options tab.
3. Click Bcc.
The field is now turned on and ready to use to blind carbon copy recipients.
If you have sent out a message that you would like to have a second chance at sending, you can recall it in Microsoft Outlook 2010.
1. Go to the Sent folder or other folder where your sent items are stored.
2. Open the message.
3. Click the More Actions option in the Actions tab.
4. Select Recall This Message…
5. Choose whether to Delete undread copies of this message or Delete undread copies and replace with a new message.
6. Click OK.
This option will only work for people that are using Outlook or other compatible email client.
You’ve made an appointment in Outlook 2007, but now you want to cancel it without sending a cancellation notification to everybody. When you delete it from your Calendar, the only options you are provided are:
Here’s a workaround for this issue:
1. Click File > Work Offline.
2. Make the changes or delete your Calendar appointment.
3. Go to the Outbox and delete all of the cancellation messages.
4. Go back to File and uncheck Work Offline.
Now a notification will be prevented from being sent out.
If you don’t want somebody to be able to forward an Outlook 2010 email message, you can accomplish this with the following steps:
1. Download and install the Microsoft Windows Rights Management Services Client.
2. Compose a new message.
3. Click the Office logo in the upper-left corner.
4. Click Set Permissions.
5. Select Do Not Forward.
You may have to enter Windows Live credentials after selecting this option. It’s a totally free feature.
Note: Only Outlook recipients will have the Forward option disabled.
Today, my project was getting Outlook 2010 configured to work with myGmail account. Here are the steps I took.
1. Login to Gmail.
2. Select Settings at the top the page.
3. Select the Forwarding and POP/IMAP tab.
4. Select Enable IMAP.
5. Select any other options as desired and click Save Changes when you are done.
Now it’s time to launch Outlook 2010
1. Click the Office logo in the upper-left corner.
2. At the top where it says Account Information, click the dropdown menu.
3. Select Add Account…
4. Fill in the name as you would like it to appear in your email messages, your Gmail address, and the password to your Gmail account. Click Next when you’re done.
5. It will communicate with the Google Mail server.
6. You should be sucessfully connected and your Gmail will now work through Outlook 2010. Click Finish to start using it.
So you sent a large message in Outlook, and it’s stuck in the Outbox. You may not have known how large the file was. Now you want to do something about it so that you can maybe rework the email. You can’t delete or stop it because when you do you get the message:
Outlook is transmitting the message
Here’s how to get around this problem:
1. Click File > Work Offline.
2. Right-click the time in the lower right corner and select Task Manager.
3. Under Processes, select outlook.exe. Click End Process.
4. Now you have two options.
5. Go back to File and uncheck Work Offline.
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