Automatically Forward Email in Outlook 2013, 2010, & 2007

How to forward your Outlook 2013, 2010, or 2007 email automatically to another email address. Useful for when you are going away on vacation, or using a different email address for a certain period of time.

Note: If you are not using Outlook while connected to a Microsoft Exchange Server environment of connected to an account, you will need to leave Outlook running on a computer in order for forwarding to work.

  1. In Outlook 2013 or 2010, select “File” > “Rules and Alerts“. In Outlook 2007, select “Tools” > “Rules and Alerts“.
    Outlook 2010 manage rules and alerts
  2. From the “E-mail Rules” tab, choose “New Rule…“.
    Forwarding Email - New Rule
  3. Select under “Start from a template or from a blank rule” select “Check messages when they arrive“, and click “Next“.
    Forwarding Email - Blank Rule
  4. If you wish to only forward certain messages, you can select conditions for each message that gets forwarded. If you want all your messages to be forwarded, leave everything unchecked. You will get a message that says “This rule will be applied to every message you receive. Is this correct?” Select “Yes“.
    Forwarding Email - Conditions
  5. Check “forward it to people or distribution list“. This option might say “forward it to people or public group” on certain versions. In the lower pane, click the “people or distribution list” or “people or public group” link.
    Forwarding Email - Actions
  6. This will open the “Rule Address” window with the address book. Search for the email address(es) to which you would like to forward your mail. You can also just type the full email addresses in the “To” field. Select “OK” then “Next” when done.
    Forwarding Email - Email Address Selection
  7. The box to setup exceptions appears. Select any exceptions you would like to apply to this rule and select “Next“. Most users leave this blank.
    Forwarding Email - Exceptions
  8. Under “Specify a name for this rule“, give your rule a name. Check the box for “Turn on this rule” if you would like Outlook to start forwarding messages now. Check “Run this rule now on messages already in Inbox(rarely used) if you would like Outlook to forward everything that is already in your Inbox . Click “Finish” and you’re done.
    Forwarding Email - Name and Finish


  1. RL Andy says

    My outlook calendar 2013 is auto forwarding to an organizational mailbox and I need it to stop. How do I do that? I do not have any rules set that I can see unless the calendar has a different set of rules.

  2. Marianne Johnston-hoff says

    How do I forward email from a specific site to another person? I don’t want to build a rule for each individual from this company. I want all emails from anyone from this company (i.e., everyone with to be forwarded.

  3. Glen says

    i work an exchange inbox @ 300+ emails/day. i want emails (addressed to me) to open immediately.
    how do i set a rule to open these as they come in. these are emergencies addressed to me <1%; while the rest are addressed to the inbox.

  4. Amateur567 says

    Thank you so much. Life saver! Spent over half an hour trying to find out how to do this, thanks to your helpful guide I did it in a few minutes.

  5. Karen says

    I need to undo or remove a rule I’ve put in place that automatically forwards specific emails to a distribution list and moves to a a file. How do i go to an existing rule to remove or modify it?

  6. Andrew says

    Can you tell me if this still leaves a copy of the message in the original mailbox? I need to keep a copy and forward a copy

  7. Zovuyo says

    Hi, i recently went on leave at work and set an automatic forward on my email to go to my gmail account so that I would continue receiving my emails while I was on leave. Now I am back in the office and the emails are still going through to my personal email, can you please help me sever the automatic forward now.

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