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Automatically Forward Email in Outlook 2007
Posted by Mitch on Nov 26, 2007 under Office Tips | 33 CommentsHow to forward your Outlook 2007 email automatically to another email address. Useful for when you are going away on vacation, or using a different email address for a certain period of time.
1. In Outlook 2007, from the Tools menu, select Rules and Alerts. From the Email Rules tab, choose New Rule…
2. Select under Start from a blank rule select Check messages when they arrive and click Next.
3. If you wish to only forward certain messages, you can select conditions for each message that gets forwarded. If you want all your messages to be forwarded, leave everything unchecked. You will get a message This rule will be applied to every message you receive. Is this correct? Select Yes.
4. Check forward it to people or distribution list. In the lower pane, click people or distribution list.
5. This will open the Rule Address window with the address book. Search for the the email address(es) to which you would like to forward your mail. You can also just type the full email addresses in the To field. Click OK then Next when done.
6. The box to setup exceptions appears. Select any exceptions you would like to apply to this rule and click Next. Most users leave this blank.
7. Under Specify a name for this rule, give your rule a name. Check the box for Turn on this rule if you would like Outlook to start forwarding messages now. Check Run this rule now on messages already in “Inbox” (rarely used) if you would like Outlook to forward everything that is already in your Inbox . Click Finish and you’re done.
Yes most likely the server rules are overriding the client rules.
To allow auto forwarding emails:
Open Exchange Management Console.
Under the Organization Configuration select the Hub Transport.
Select the Properties of the rule ( Default).
Click the Allow external out office messages only in the General tab.
Select the Format of original message sent as attachment to journal report tab.
Click Allow automatic forward and select OK.
I did notice that a copy of the forwarded email does not appear in the Sent Folder like regular forwarded emails. I have not found a solution for this problem yet.
I know it’s probably impossible but was there ever an answer on “Is there a work around to get past the server rules”
tools –macros—visual basic editor..paste what i wrote above then close
Thanks
Anyway to work-around, how to redirect emails to external? If company didn’t enable that?
I’m usually Out of office, meeting clients outside. Have problem setting up iPhone to access Exchange at the moment.
Thinking of Redirecting email to Gmail for the time being.. but can’t redirect.
This doesn’t seem to work on reply messages only new messages. It doesnt send every email message recieved to my blackberry only new messages, but If I send a message or my boss sends a message, I do not get the reply email to my blackberry, any ideas?
Great – perfect
I have several rules set up in my outlook 2007.
I receive a monthly report from a particular vendor which gets forwarded to another e-mail in the office. I am trying to stop it but can’t since there’s no rule that applies to this action. I’ve checked each of the rules individually but none relates to this particular e-mail.
Please Help
Greetings. i`ve set up my outlook account and it works fine but i keep on recieving mail confirmations that spams my mail… how can i stop those delivery reports from appearing?
Solaris and Linux shell scripts execute mail(x) to alert support of server alarms. How can I capture an Outlook email with a subject “SYBASE Alarms” and send the email to a T-Mobile phone.
Like Dale asked in comment #15, is there anyway to get outlook to only forward/redirect emails between certain times? There is a ‘date span’ option, but doesn’t appear to be a ‘time span’ option. I am trying to get support emails from 6pm to 7am to be forwarded/redirected, or not, depending if I am on-call or not.
worked , great, convenient. Thanks
I have the rules setup and working fine. Bur I wanna know if Outlook has to run for the rules to work or the rules will be applied even though Outlook is not running or the station is off.
Thanks
I agree that a forwarding rule based on the time of day would be really handy.